Systematizing and organizing - tools & techniques

Personal and professional development is a process that yields the best results when it is well-structured and planned. In mentoring and coaching, the systematization stage allows for prior experiences, reflections, and goals to be directed, transforming them into a coherent action plan. This allows the mentee to better understand where they are, what they have already achieved, and what is still worth working on.

In this category, you will find mentoring and coaching techniques that help structure the development process, organize accumulated experiences, and introduce regularity into self-improvement. These tools support the analysis of previous actions, monitoring progress, and maintaining consistency in achieving goals. Systematization does not mean rigidity—on the contrary, it provides space for conscious change management and flexible response to new challenges.

If you want to learn how to plan and monitor development within the structure of a mentoring program, check out the article "Effective mentoring in a company - a guide to implementing a mentoring program" . It is also worth reading the text "Performance analysis, KPIs and evaluation of a mentoring program" , which shows how structured activities and regular evaluation support long-term development.

The following techniques will help you organize your development process, maintain transparency, and introduce consistency and rhythm into your actions. They will help you gain peace of mind, greater effectiveness, and a clear picture of your progress.

Clear filters

Mentiway is an online application that enables the implementation, execution and monitoring of a mentoring program in an organization.

Determination - Conclusions

Motivating to act Analyzing and drawing conclusions Setting priorities Systematizing and organizing Taking responsibility for actions

A technique aimed at systematizing available data through in-depth analysis and drawing conclusions. It allows us to focus on what's most important.

#organizing

#drawing conclusions

#analyzing

#systematizing

#acting

#prioritizing

Description of the technique

Know your resources

Improving self-confidence Organizing your own development Systematizing and organizing Focusing on potentials Strengthening potential

This technique promotes working with potential. It serves to strengthen and motivate the person being worked with. It allows for defining areas of energy and maintaining a balance between positive and negative energies.

#resources

#searching for resources

#working with potential

#potential

#empowerment

#motivation

#self-confidence

#increasing self-confidence

#success

#talents

#flow

#development

Description of the technique

Practical steps - I can-I want-I will scheme

Motivating to act Overcoming resistance to change Achieving a specific goal Setting priorities Systematizing and organizing Taking responsibility for actions

This technique motivates people to take responsibility for their actions. Its use can broaden perspectives, generate new options, and anchor a person in action.

#new ideas

#new solutions

#broadening perspective

#action

#encouragement to action

#motivation

#new options

#overcoming resistance

#achieving goals

#priorities

Description of the technique

The wheel of life

Improving self-confidence Expressing your own opinion Motivating to act Organizing your own development Setting priorities Systematizing and organizing Broadening your perspective Getting out of a stuck situation

The Wheel of Life is a technique that works well when you need to examine your level of satisfaction in the most important areas of your life. The visual nature of this exercise allows you to easily identify what's important at any given moment. This tool can be used in either the first or last session to measure changes in your satisfaction level in the area(s) you've chosen to work on.

#satisfaction

#lack of satisfaction

#values

#what is important

#meaning

#ordering

#systematization

#priorities

#prioritization

#self-awareness

#circle

#circle of life

#private life

#balance

#harmony

Description of the technique

Work wheel

Expressing your own opinion Improving engagement in the mentoring program Motivating to act Organizing your own development Setting priorities Systematizing and organizing Overcoming frustration with current work Taking responsibility for actions Broadening your perspective Focusing on potentials

The work wheel is a technique that works well when you need to examine the level of satisfaction in a person's most important work areas. The visual nature of this exercise allows you to easily identify what's important at a given moment. This tool can be used in either the first or last session to measure changes in satisfaction with the designated work area(s).

#satisfaction

#lack of satisfaction

#values

#what is important

#meaning

#ordering

#systematization

#priorities

#prioritization

#self-awareness

#circle

#work circle

#work

#balance

#harmony

#development goals

#goals at work

Description of the technique

The wheel of values

Improving self-confidence Expressing your own opinion Improving engagement in the mentoring program Motivating to act Organizing your own development Setting priorities Systematizing and organizing Broadening your perspective Getting out of a stuck situation Focusing on potentials Strengthening potential

The values wheel is a technique that works well when you need to examine your level of satisfaction in the most important areas of your life and values. The visual nature of this exercise allows you to easily identify what's truly important at a given moment. This tool can be used in either the first or last session to measure changes in your level of satisfaction with the area(s) you've chosen to work on.

#satisfaction

#lack of satisfaction

#values

#what is important

#meaning

#ordering

#systematization

#priorities

#prioritization

#self-awareness

#circle

#circle of values

#harmony

#development goals

#life goals

Description of the technique

3-D technique

Overcoming resistance to change Achieving a specific goal Analyzing and drawing conclusions Setting priorities Systematizing and organizing Making decisions Taking responsibility for actions

The 3D technique is a good tool to work with in situations where there is a need to quickly and effectively focus on developing potential solutions to a given problem/issue and, in the next phase, taking responsibility for their implementation.

#concentration

#systematization

#ordering

#analysis

#drawing conclusions

#broadening perspective

#action

#responsibility

#taking responsibility

#obstacles

#options

#resistance

#overcoming resistance

Description of the technique

HELP technique

Overcoming resistance to change Analyzing and drawing conclusions Setting priorities Systematizing and organizing Making decisions Taking responsibility for actions Getting out of a stuck situation Focusing on potentials

HELP is an acronym for:
H – what Happend (What happened?)
E – Emotions (What emotions accompanied it?)
L – Learning (What is the lesson learned?)
P – Plan (What is the plan of action?)

This is a questioning technique that will work in a work situation with a person who is distracted, has difficulty determining the essence of the problem, and is unsure of what to do in a given situation.

#concentration

#systematization

#organizing

#analysis

#drawing conclusions

#broadening perspective

#action

#science

#development

#emotions

#learning

#plan

#action plan

Description of the technique