Do góry

Setting priorities - tools & techniques

In a world full of stimuli, responsibilities, and expectations, it's easy to get distracted. Therefore, the ability to prioritize becomes crucial both in professional work and personal development. Consciously determining what's most important at a given moment allows you to manage your time, energy, and resources more effectively, and avoid overload and frustration. In mentoring and coaching, working on priorities is often a turning point—a moment when the mentee gains clarity about the direction and meaning of their actions.

In this category, you'll find mentoring and coaching techniques that help you assess the importance of individual tasks, choose the most important goals, and determine what's truly worth focusing on. These tools support strategic thinking, planning, and decision-making in alignment with values and long-term goals. Thanks to them, the development process becomes more conscious, structured, and effective.

If you want to better understand how to set the direction of development activities and link priorities to goals, check out the article "Mentoring goals - the essence of the technique and sample goals for mentees" . It is also worth reading about the importance of self-reflection in the decision-making process - you can find more on this topic in the text "What is self-reflection in mentoring and why is it so important" .

The following techniques will help you determine which activities are crucial and which can wait. You'll learn to prioritize tasks based on your values, goals, and available resources—so that your personal and professional development is sustainable and delivers tangible results.

Mentiway is an online application that enables the implementation, execution and monitoring of a mentoring program in an organization.

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Determination - Conclusions

Motivating to act Analyzing and drawing conclusions Setting priorities Systematizing and organizing Taking responsibility for actions

A technique aimed at systematizing available data through in-depth analysis and drawing conclusions. It allows us to focus on what's most important.

#organizing

#drawing conclusions

#analyzing

#systematizing

#acting

#prioritizing

#prioritizing

Description of the technique

Know your values

Improving self-confidence Analyzing and drawing conclusions Setting priorities Broadening perspectives Focusing on potentials Strengthening potentials

technique aimed at grounding a person in what is important and valuable. Its use facilitates prioritization and provides strength and motivation to act in a specific direction.

#values

#working with values

#priorities

#motivation

#empowerment

#potential

#resources

Description of the technique

GROW and its varieties

Achieving a specific goal Setting priorities Broadening perspectives Searching for new solutions

A questioning technique that broadens perspectives, is directive, and allows one to focus on finding the fulfillment of a given goal. GROW provides structure and systematizes the approach to a given issue.

#broadening the perspective

#new solutions

#systematization

#action

#motivation to act

#priorities

#prioritization

#goal

#goal achievement

Description of the technique

RE-GROW

Achieving a specific goal Setting priorities Broadening perspectives Searching for new solutions

A perspective-widening, directive questioning technique that allows for a focused approach to achieving a given goal. RE-GROW provides structure and systematizes the approach to a given issue. This model can be used to connect the current session to the previous one.

#broadening the perspective

#new solutions

#systematization

#action

#motivation to act

#priorities

#prioritization

#goal

#goal achievement

Description of the technique

T-GROW

Achieving a specific goal Setting priorities Broadening perspectives Searching for new solutions

perspective-widening, directive questioning technique that allows for a focused approach to achieving a given goal. T-GROW provides structure and systematizes the approach to a given issue.

#broadening the perspective

#new solutions

#systematization

#action

#motivation to act

#priorities

#prioritization

#goal

#goal achievement

Description of the technique

Practical steps - I can-I want-I will scheme

Motivating to act Overcoming resistance to change Achieving a specific goal Setting priorities Systematizing and organizing Taking responsibility for actions

This technique motivates people to take responsibility for their actions. Its use can broaden perspectives, generate new options, and anchor a person in action.

#new ideas

#new solutions

#broadening perspective

#action

#encouragement to action

#motivation

#new options

#overcoming resistance

#achieving goals

#priorities

Description of the technique

5-Option Technique - Overcoming Obstacles

Overcoming resistance to change Achieving a specific goal Setting priorities Making decisions Taking responsibility for actions Broadening perspectives Stimulating creativity Searching for new solutions Getting out of a stuck situation

The 5-Option Technique is a useful tool when the person we're working with encounters numerous obstacles on the way to achieving their goal. It's also useful when the person we're working with is stuck and unable to find a solution. It helps stimulate creativity and find as many possible solutions to the problem as possible.

#creativity

#broadening perspective

#new solution

#new options

#options

#problem solving

#reassurance

#decision-making

#obstacles

#blockages

#resistance

#overcoming resistance

Description of the technique

The wheel of life

Improving self-confidence Expressing your own opinion Motivating to act Organizing your own development Setting priorities Systematizing and organizing Broadening your perspective Getting out of a stuck situation

The Wheel of Life is a technique that works well when you need to examine your level of satisfaction in the most important areas of your life. The visual nature of this exercise allows you to easily identify what's important at any given moment. This tool can be used in either the first or last session to measure changes in your satisfaction level in the area(s) you've chosen to work on.

#satisfaction

#lack of satisfaction

#values

#what is important

#meaning

#ordering

#systematization

#priorities

#prioritization

#self-awareness

#circle

#circle of life

#private life

#balance

#harmony

Description of the technique

Work wheel

Expressing your own opinion Improving engagement in the mentoring program Motivating to act Organizing your own development Setting priorities Systematizing and organizing Overcoming frustration with current work Taking responsibility for actions Broadening your perspective Focusing on potentials

The work wheel is a technique that works well when you need to examine the level of satisfaction in a person's most important work areas. The visual nature of this exercise allows you to easily identify what's important at a given moment. This tool can be used in either the first or last session to measure changes in satisfaction with the designated work area(s).

#satisfaction

#lack of satisfaction

#values

#what is important

#meaning

#ordering

#systematization

#priorities

#prioritization

#self-awareness

#circle

#work circle

#work

#balance

#harmony

#development goals

#goals at work

Description of the technique

The wheel of values

Improving self-confidence Expressing your own opinion Improving engagement in the mentoring program Motivating to act Organizing your own development Setting priorities Systematizing and organizing Broadening your perspective Getting out of a stuck situation Focusing on potentials Strengthening potential

The values wheel is a technique that works well when you need to examine your level of satisfaction in the most important areas of your life and values. The visual nature of this exercise allows you to easily identify what's truly important at a given moment. This tool can be used in either the first or last session to measure changes in your level of satisfaction with the area(s) you've chosen to work on.

#satisfaction

#lack of satisfaction

#values

#what is important

#meaning

#ordering

#systematization

#priorities

#prioritization

#self-awareness

#circle

#circle of values

#harmony

#development goals

#life goals

Description of the technique

3-D technique

Overcoming resistance to change Achieving a specific goal Analyzing and drawing conclusions Setting priorities Systematizing and organizing Making decisions Taking responsibility for actions

The 3D technique is a good tool to work with in situations where there is a need to quickly and effectively focus on developing potential solutions to a given problem/issue and, in the next phase, taking responsibility for their implementation.

#concentration

#systematization

#ordering

#analysis

#drawing conclusions

#broadening perspective

#action

#responsibility

#taking responsibility

#obstacles

#options

#resistance

#overcoming resistance

Description of the technique

HELP technique

Overcoming resistance to change Analyzing and drawing conclusions Setting priorities Systematizing and organizing Making decisions Taking responsibility for actions Getting out of a stuck situation Focusing on potentials

HELP is an acronym for:
H – what Happend (What happened?)
E – Emotions (What emotions accompanied it?)
L – Learning (What is the lesson learned?)
P – Plan (What is the plan of action?)

This is a questioning technique that will work in a work situation with a person who is distracted, has difficulty determining the essence of the problem, and is unsure of what to do in a given situation.

#concentration

#systematization

#organizing

#analysis

#drawing conclusions

#broadening perspective

#action

#science

#development

#emotions

#learning

#plan

#action plan

Description of the technique

Jelly Baby Tree

Improving self-confidence Improving engagement in the mentoring program Motivation to act Overcoming resistance to change Achieving a specific goal Setting priorities Decision-making Broadening perspective Stimulating creativity Getting out of a stuck situation

Drzewjo Jelly Baby is a simple tool that allows you to focus on a rational discussion of a given issue. It can be used in various contexts and address many areas, such as conflict management, transitioning through change, and facing challenges. Using this tool unleashes creativity and allows a person to view a given situation with clarity and transparency.

#conflict

#conflict resolution

#change

#going through change

#challenge

#creativity

#stimulating creativity

#new ideas

#new options

#development

#action

#motivation

Description of the technique

Goal Setting - Comprehensive Version

Achieving a specific goal Determining development goals Analysis and drawing conclusions Setting priorities Systematization and organization

Applying this model helps you view your goal comprehensively, maintain discipline, and maximize its achievement by examining multiple aspects of the goal. Meoda emphasizes metrics and the benefits of achieving a given goal.

#goal

#goal setting

#KPI

#metrics

#goal achievement

#SMART

#how to set a goal

#what goals to set

Description of the technique

Coaching Questions - Goal Importance

Achieving a specific goal Determining development goals Setting priorities

Questions about goal importance, exploring the “why” behind goals, provide impetus and motivation to achieve the goal.

#goals

#goal setting

#goal importance

#why goal

Description of the technique